as at 1^st March 2023

1. SBS SOCIAL SDN. BHD. (“HRD HUB”) values your privacy. In accordance with the passing of the Personal Data Protection Act 2010 and all Regulations made hereunder, HRD HUB has included this Privacy Policy Notice which is integral and part of the terms of its contract with all of its visitors (where applicable) and users as well as its relationship with its partners, associates and affiliates.
2. The terms of this Privacy Policy Notice and its application herein together with any variations, additions and changes made herein shall form an integral part of all terms and conditions and shall be read together with any terms and conditions of use of website, application forms, enquiry forms, and all other relevant documentation.
3. This Privacy Policy Notice governs the manner in which HRD HUB collects, uses, maintains and discloses personal information and personal details including names, telephone numbers, email addresses, office or residential addresses and all such personal identification information (hereinafter referred to as “Personal Data”) from each visitor/ student and /or user in its database (referred to respectively as “Subjects” and more specifically defined under Para 10 below) and in accordance to the Personal Data Protection Act 2010.This Privacy Policy Notice does not apply to information collected by other means (including offline) or from other sources.
4. The processing of all such personal data is also subject to certain applicable laws namely the Personal Data Protection Act 2010 and all relevant by-laws, rules and regulations made thereunder.
5. The Personal Data that shall be submitted to HRD HUB or if already submitted to HRD HUB previously, will be used and processed, and continued to be used and processed in accordance with the terms and conditions stated herein. HRD HUB reserves the right to vary, alter or amend the terms of this Privacy Policy Notice.
6. HRD HUB has the sole prerogative to vary, change, amend and alter any of the terms of this Privacy Policy Notice. In the event of any changes, HRD HUB will publish the amended or varied Privacy Policy Notice on its website. This Privacy Policy Notice takes effect from the date abovementioned.
7. Subjects are expected to have read and understood all the terms of this Privacy Policy Notice. The onus and responsibility will be on the part of the visitors/ students and/or users to read, check and understand the terms of this Privacy Policy Notice. By accessing or using the website, you agree to the contents of this Privacy Policy Notice.
8. This Privacy Policy Notice is applicable to HRD HUB’s website (address) and any other related partners, affiliates and their respective social media websites.
9. As a responsible data collector, HRD HUB has used its best endeavours to ensure that the highest standards are applied in managing and processing the Personal Data collected. This Privacy Policy Notice has been implemented to strengthen HRD HUB’s current privacy policy in protecting the Personal Data of subjects.
10. Personal Data
    • HRD HUB may collect Personal Data from Subjects in a variety of ways, including, but not limited to data from affiliates, members of the public and visitors/ students to the HRD HUB website (“hereinafter referred to as Subjects”). In this context, the use of the term “Subject” refers to any individual whose personal data is collected, processed, stored and used by HRD HUB and its affiliates.
    • HRD HUB and its affiliates will include the Hostels Asia, Monsterfit, BACflix and such other partners and Universities as stated in the HRD HUB website. Subjects are encouraged to check the HRD HUB website for any future changes in HRD HUB’s list of partners and affiliates.
    • Personal Data is also collected when Subjects register with HRD HUB for any of the courses offered, enroll for courses and classes, meetings, events, conferences, previews, accommodation, field trips or any such functions organized by the HRD HUB; whether it is through online registration via HRD HUB’s website or registration via HRD HUB’s designated event organizers or promoters or affiliates; or by manual registration at the HRD HUB’s office at Kuala Lumpur or any other office, as duly specified at the material time.
    • HRD HUB will collect Personal Data only if such information is voluntarily submitted by the Subjects. By providing such personal data, Subjects are deemed to have voluntarily consented to have their personal data processed, stored, shared and disseminated in accordance with the terms and conditions of this Privacy Policy Notice.
    • HRD HUB shall be at liberty to collect the following data, subject to obtaining consent from each Subject:-
      • Personal details such as name (if minors, of theirs parents or guardians identification), identity card / passport/ social security number / Employees Provident Fund (EPF) No., age, gender, ethnic background, nationality, birth date, residential and business addresses, social media website addresses, contact numbers, email addresses and such other relevant information that identifies the respective student/subject, member or participant;
      • Information in connection with businesses and/or trade and /or services that the Subject is engaged in;
      • All payment transactions- either via cheque, credit card, debit card or via PayPal or online transfers from respective bank accounts;
      • All billing records for services, inclusive any cancellations that have been made;
      • Any such other information that are, have been or will be collected by BACE in future, or such information which members provide to HRD HUB or its affiliates in connection to any course, event, function, accommodation or service. This also includes such data that is collected from any surveys, questionnaires, transactions or any correspondence with HRD HUB including but not limited to marketing surveys, tele-marketing, SMS blasting, WhatsApp, WeChat, LINE, Snapchat and online queries for accommodation, courses or events organised by the HRD HUB and its partners, associates and affiliates;
      • Individual personal preferences of Subjects such as to the language, product or content interest as well as communication preferences;
      • The Subject’s choice in regards to receiving future communication in regards to future meetings, events, conferences or seminars organized by the HRD HUB and its partners, associates and affiliates;
      • Any enquiries, comments or messages sent to the HRD HUB website or any other social media platforms or any query or correspondence sent via email to HRD HUB or its partners, associates and affiliates;
      • The IP address of such Subjects who visit the HRD HUB website, who apply and register for its courses, send queries or upload posts or comments in any blog posting, picture, post , article and/or tweet hosted by HRD HUB or its affiliates anywhere in the worldwide web or in any social media website.
      • The IP address of those who visit the HRD HUB website, those who apply and register for accommodation at Hostels Asia.
11. Kindly take note that certain information is deemed mandatory and Subjects shall provide their consent and agree to the processing of such mandatory information to HRD HUB and its partners, associates and affiliates.
12. How Personal Data is collected:-
    • when Subjects enroll for courses organized by HRD HUB and/or its partners, associates and affiliates;
    • when Subjects who are current or alumni students send updates with regards to their personal details or change of address or any other details;
    • when Subjects who are students or participants or potential participants of events enquire about any courses, events, seminar or forums organized by HRD HUB or its partners, associates and affiliates;
    • when Subjects or anyone at large visits the HRD HUB website and/or any of HRD HUB’s social media webpages;
    • when Subjects or participants register with HRD HUB and/or its affiliates and/or its event organizers for courses, seminars, accommodation, talks and / or events whether online or manually;
    • any transaction or inquiry or communication made with HRD HUB and/or its affiliates be it by SMS, letter, telegram, WhatsApp, facsimile or email; and
    • when such personal data is collected by staff and faculty members, promoters, event managers, event organizers or any marketers of HRD HUB or its partners, associates and affiliates in the course of any event, function, meeting or any marketing, expansion and promotional activities conducted by or on behalf of HRD HUB.
13. Purpose of collecting Personal Data:-
    • to communicate with Subjects about their academic matters, fees, inquiries on courses, accommodation inquiries and events or any other related or non-related requests;
    • to facilitate the availability of HRD HUB events and/or future events or promotional events to its students, alumni and to the world at large;
    • to respond to queries from Subjects who are students, potential students and members of the public;
    • for administrative purposes, including but not limited to billing, payment, accommodation, registration of Subjects who are new students and renewal for current students;
    • to monitor and upgrade HRD HUB’s services and for its current and future marketing strategy, promotional activities and policies;
    • for direct and indirect marketing and advertising services; to provide student updates, information and promotions on upcoming events to the HRD HUB’s event organizers;
    • to conduct direct or indirect marketing, research, surveys and statistical analysis for any reports, meetings, courses or conferences. HRD HUB has the sole prerogative to determine, disseminate and control the amount of information to be used in its reports;
    • To send emails on updates or any courses, talks, training, meetings, seminars or events that would be of interest to each respective student or to the public at large.
    • Kindly also note that HRD HUB uses information that is collected to operate, maintain and provide the features and functionality of the website, to analyse how the website is used, diagnose website or technical problems, maintain security, personalize content, remember information to help users efficiently access account, monitor aggregate metrics such as total number of visitors, traffic, and demographic patterns, and track content and users as necessary to comply with applicable laws.
14. If at any time, the Subject does not want to receive any emails from the HRD HUB and its affiliates in respect of promotions, surveys, advertisements, marketing projects, statistical analysis or other related marketing material, then they may choose the option to unsubscribe from HRD HUB’s mailing list. HRD HUB still retains the right to store and keep the personal data of the Subject in its database for purposes of record only; unless informed specifically by the Subject to remove or delete the said personal data.
15. In regards to para 14 above, such notice from the subject to HRD HUB shall be in writing and shall be sent by email to hrd@sbsgroup.com.my or by post or hand to the HRD HUB’s office, which address for service is at C-7, Jalan Dataran SD1, PJU 9, Bandar Sri Damansara, 52200, Kuala Lumpur, Malaysia. If sent by post, such service shall only be deemed effective if received and acknowledged by HRD HUB.
16. It shall be the responsibility of each Subject to respectively inform HRD HUB of their decision not to receive any future communication from HRD HUB and its affiliates in regards to future courses, events, promotions, surveys, advertisements, statistical analysis or such other marketing related material from the partners, affiliates and associates of HRD HUB and/or event organizers appointed by HRD HUB, in Malaysia or overseas.
17. In the event HRD HUB does not receive any such notice from the respective Subject then it shall be deemed that the respective Subject acknowledges and agrees to be included on the correspondence list; and further agrees to receive such information from HRD HUB and its partners, affiliates, associates or any event organizer or marketer appointed by HRD HUB and its partners, associates and affiliates.
18. Cookies
    • A cookie, also known as a HTTP cookie, web cookie, or browser cookie, is a small piece of data sent from the HRD HUB website and stored in a visitor’s web browser while the Subject browses the website. Every time Subjects or visitors upload the HRD HUB website on their personal computers, laptops, mobile devices, note pads etc., the browser sends the cookie back to the server to notify the website of the visitor’s previous activity. Cookies are designed to be a mechanism for the website to remember information or to record the Subject’s browsing activity. Cookies do not collect personal data or any such information that is related to or deemed as personal identification information.
    • When Subjects or visitors to the HRD HUB website upload the website there will be certain information, albeit minor that will be stored by BACE. By using the website and such continuous or regular use and browsing of the website, subjects and visitors are deemed to have read this Privacy Policy Notice and deemed to have constructive notice of the terms herein. As such, visitors to HRD HUB’s website are bound by this notice.
    • Subjects and visitors who continue to use the website are deemed to be fully aware that the cookies will store their browsing history and such other relevant information. As such the continued usage of the HRD HUB website will deem that the subject or visitor in question has agreed to be bound by the terms of this Privacy Policy Notice and as such the information collected therein will be processed accordingly.
    • If Subjects or Visitors do not wish to have their information stored, then they are advised to remove cookies from their hard drives after each browsing session. It shall be the responsibility for each respective Subject or visitor to HRD HUB’s website to remove cookies and BACE shall not be held liable.
    • HRD HUB at its discretion may use cookies for tracking purposes with the intention of conducting surveys, statistical analysis or for such marketing or advertising purposes. In the event such information is used by BACE, it is deemed that the Subject or visitor in question has agreed to the use of such information and further allows HRD HUB to share the results of such surveys, statistical analysis, direct and indirect marketing and any other information obtained with its affiliates. The use and continued usage of the HRD HUB website will deem that the Subject or visitor has given their consent to HRD HUB to process, use and disseminate such information.
19. Log Files
    • When the website is accessed, BACE servers automatically record certain information sent by the user’s web browser. These server logs may include information such as web requests, Internet Protocol (“IP”) address, browser type, referring / exit pages and URLs, number of clicks and how users interact with links on the website, domain names, landing pages, pages viewed, mobile carrier, and other such information.
20. Third Party Tools
    • HRD HUB uses third party analytics tools, such as Google Analytics, to help understand use of the website. Many of these tools collect the information sent by the user’s browser as part of a web page request, including cookies and IP address. These analytics tools also receive this information and their use of it is governed by their privacy policy.
21. Links / Related websites
    • Subjects and visitors are advised and hereby put on notice that HRD HUB is not responsible or accountable for any websites that are linked or related to its website. Members are advised to read each respective privacy policy of the websites linked HRD HUB’s website.
22. Sensitive Personal Data
    • It is an express policy of HRD HUB not to collect Sensitive Personal Data unless required by any applicable or relevant laws. Members are advised NOT to submit any sort of sensitive personal data if they do not want HRD HUB to collect, disseminate or to process it.
    • Sensitive Personal Data means any personal data consisting of the physical or mental health or condition, political opinions, religious or spiritual beliefs or other beliefs of a similar nature, the commission or alleged commission of an offence or any such other Personal Data described under the law as sensitive personal data.
    • If in the event Sensitive Personal Data is submitted, it will be deemed submitted on the Subject’s own volition and with their consent. As such HRD HUB shall treat such data as confidential and such sensitive personal data shall be subject the terms and conditions of HRD HUB’s Privacy Policy Notice herein including the processing, usage and disclosure thereof.
    • As such, by the act of submitting such sensitive personal data, subjects are deemed to have consented, acknowledged and agreed to allow such sensitive personal data to be processed by and also to be shared with HRD HUB, its partners, associates and affiliates.
    • HRD HUB shall not be held liable or responsible for any dissemination or if such sensitive personal data is distributed to its partners, affiliates and associates.
23. How HRD HUB protects Personal Data
    • HRD HUB adopts appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of Personal Data. As a responsible organization, the welfare of its Subjects is paramount and there is continuous in house training for all its staff, consultants and members of its faculty.
    • In the event Personal Data is no longer required to be used by HRD HUB or its partners, affiliates or associates, HRD HUB may delete and destroy such Personal Data from its records. Likewise HRD HUB may choose to keep such personal data in its database as part of its records.
    • In such case in the event of cessation of the relevant course, termination, expulsion and/or graduation of any Subject, and in the case of Subjects who are employees or faculty staff; upon their retirement, resignation or termination of employment or service; then such personal data of the respective Subject shall be stored in HRD HUB’s database; unless the Subject in question serves a written notice with clear instructions to HRD HUB requesting for such personal data to be destroyed and deleted from the its data base. HRD HUB shall at all times take reasonable measures to ensure sufficient security measures are taken to protect the personal data in its database.
    • In the case of subjects who are current students or alumni members; should the individual subject wish to enroll for further courses organised by HRD HUB or its partners, associates and affiliates, then it shall be the responsibility of the said subject to confirm the details of its personal data to be processed by HRD HUB. Subjects shall be responsible for any changes or updates to their personal data and shall be responsible to inform the HRD HUB accordingly. HRD HUB shall not be liable for any act or omission of the respective subject in failing to give them full and complete personal data or to update them of any changes made.
    • If the Subject has agreed and consented to receive such promotional or future marketing information from HRD HUB and its partners, associates and affiliates, then HRD HUB shall store such Personal Data in accordance to the terms of this Privacy Policy Notice and the Subject shall be bound accordingly to the terms and conditions herein.
    • HRD HUB In the case of Subjects who are students; upon completion of the enrolled course or graduation or expulsion, the respective Subject has the choice as to whether they wish to receive any future correspondence from HRD HUB and its partners, associates and affiliates in regards to future marketing information and material.
    • It shall be the responsibility of each individual Subject to inform HRD HUB as to whether they wish to remain on HRD HUB’s mailing list. Failure on the part of Subjects to give such notice to HRD HUB shall be deemed as consent to receiving future emails, correspondences and such marketing material from HRD HUB, and its partners, associates and affiliates.
    • At all material times, HRD HUB shall take all reasonable and necessary measures to ensure that all Personal Data stored in its records is secure and protected. By enrolling for courses, events, seminars and functions organized by HRD HUB and its partners, associates and affiliates; Subjects hereby agree and consent to giving HRD HUB the sole unfettered prerogative in determining the manner in which their personal data is to be stored.
    • HRD HUB websites are encrypted to ensure that the information collected therein is secure. All reasonable measures are taken to ensure such information is secure and to prevent any loss, alteration, theft or third party interference.
    • HRD HUB has used its best endeavours to provide the best method of protection for Personal Data in its database. However, some unforeseen or unpredictable acts by third parties; to which HRD HUB and its affiliates have no control; may result in unauthorized leakage, dissemination, theft or publication of Personal Data. Despite all reasonable measures taken by HRD HUB calamitous events such as fire, burglary, break-in, hacking, strike, riot, calamity or any natural disaster or Act of God are beyond HRD HUB’s control and are unforeseeable.
    • HRD HUB will not be able to foresee nor control or prevent such acts of information theft or corporate espionage, fraud, forgery and malfeasance; that are unknown to the HRD HUB at the time of commission; which may occur and result in the theft of personal data from its database and subsequent sale, trade and/or misuse of such personal data.
    • In the event of any of the events as stated in paragraph 10 and 11 of section 23 above, then HRD HUB shall not be liable if in the event of any unforeseen acts such as information theft of its database and records or hardware or of any burglary/break in in HRD HUB ’s offices; and/or if in the event of HRD HUB’s computers, server and/or websites being hacked, resulting in the displacement, dissemination, publication or unauthorized leakage of such Personal Data or if by reason of any strike, riot or such calamity of nature such as an earthquake, flood or tempest whereby manual records and the database of HRD HUB’s Subjects are lost, stolen, appropriated, leaked or made available to unauthorized Third Parties.
    • By agreeing to the terms of this Privacy Policy Notice, Subjects are deemed to understand that HRD HUB shall not be liable in the event of any unforeseen events that result in the unauthorized publication, theft and/or leakage of such personal data. By their continued enrolment with HRD HUB, Subjects who are students hereby agree to indemnify HRD HUB for any consequences resulting in such unauthorized publication, theft or leakage of their personal data. Likewise Subjects who are staff and members of staff of HRD HUB are deemed bound by this term by virtue of their employment with HRD HUB.
    • In the event of graduation, termination or expulsion (for Subjects who are students) or in the event of retirement, resignation or termination from employment or the completion of their projects with HRD HUB (for Subjects who are staff and members of the faculty), then the Subject in question has deemed to have consented to allow their personal data to be stored in HRD HUB’s database and shall be duly bound by this Privacy Policy Notice so long as their data is kept by HRD HUB.
    • Subjects have the right and prerogative to inform HRD HUB to remove their personal data from HRD HUB’s database. It shall be the responsibility and duty of the individual Subject in question to inform HRD HUB in writing of their request for their personal data to be removed. The Subject shall not have the option to have their data in the form of enrolment forms and certificates to be returned to them. In the event such documents are stored, Subjects may also request that HRD HUB deletes and destroys all their personal data from its records and database.
    • In the event HRD HUB does not receive any such written notice from the individual Subject, then it shall be deemed that the Subject has agreed and consented to have their personal data stored by HRD HUB; and further, that HRD HUB shall be allowed to use such data for its marketing purposes, to conduct surveys, for statistical analysis and for purposes of preparing reports. HRD HUB shall also be allowed to share such personal data with its partners, associates and affiliates for the purposes mentioned above.
    • In regards to paragraph 16 of section 23 above, such notice from the Subject shall be in writing. Subjects will be able to make a request at the HRD HUB office, whereby a form will be made available to them for processing their request. Such personal data shall be made available to them within twenty one (21) working days from the date of submission of the form. In the event the individual subject requests for their data to be deleted and destroyed, the Subject shall receive an Acknowledgement Letter from HRD HUB in regards to their request. HRD HUB has the prerogative whether to issue the Acknowledgement Letter and may refuse to issue such letter if the Subject has not adhered to the necessary procedures.
    • Upon the completion of the form and return of such personal data; HRD HUB shall cease to keep any future records of the subject and it shall be the sole duty and responsibility of the individual subject to provide HRD HUB with their personal data in the event they wish to be part of the HRD HUB’s alumni or enroll for future courses or receive future marketing material from HRD HUB.
24. Sharing of Personal Data
    • HRD HUB will not sell, trade or rent out its Subjects’ Personal Data to any unauthorized third parties. It shall be the express policy of HRD HUB to take stern disciplinary action against any of its staff or faculty members who are involved or who cause or allow such personal data to be sold, traded or rented to such unauthorized third parties. If any staff or faculty member is caught committing such an act, HRD HUB shall immediately conduct a Domestic Inquiry; whereby if found to be at fault; the staff or faculty member in question shall be terminated with immediate effect and also be liable to reimburse HRD HUB for any fine, penalty or damages imposed by the Commissioner of the ‘Jabatan Data Peribadi’.
    • HRD HUB has the sole prerogative and discretion as to whether it may share such Personal Data with its partners, associates and affiliates, accommodation providers, including other Universities or Institutions of Higher Education; whether in Malaysia or abroad, promoters, event organizers, researches, marketers and advertisers to conduct statistical analysis of current or future trends as well for marketing, advertising and promotional purposes of future courses, previews or events.
    • HRD HUB may use third party service providers to help operate its organization and its website; as well as all other social media websites and/or administer activities on HRD HUB’s behalf, such as to send out newsletters and/or emails, to conduct text messaging blasting and/or surveys.
    • HRD HUB may share such personal data with its lawyers, legal counsel, accountants, actuarists, auditors, consultants, promoters, marketers, telemarketers, event organizers, real estate agents and such other service providers in the conduct and administration of its affairs. HRD HUB shall share such information with these third parties for those limited purposes.
    • By agreeing to the terms of this Privacy Policy Notice, the Subjects are deemed to have given their unconditional permission to allow the HRD HUB to share the personal data and the extent of such personal data with those third parties mentioned above.
    • Subjects are also given the option to opt out or to cease from receiving such emails, surveys and any other information by informing HRD HUB. Subjects shall be responsible to inform HRD HUB in writing that they do not wish to have their personal data shared with such third parties for the purposes as stated above.
    • Such Notice to be excluded shall be given in writing and be sent either by email to hrd@sbsgroup.com.my or by post or hand to HRD HUB whose address is at C-7, Jalan Dataran SD1, PJU 9, Bandar Sri Damansara, 52200, Kuala Lumpur, Malaysia.Such notice shall only be deemed received by HRD HUB if it has been duly received and acknowledged by HRD HUB.
    • In the event such notice is sent by post, then it is deemed to be delivered effectively only if received by HRD HUB. If in the event the Subject does not send such notice to HRD HUB then the Subject shall be deemed to have given their consent to HRD HUB to share their personal data with the third parties for the reasons and purposes stated above.
    • By continuing with their enrolment with HRD HUB or by being part of the HRD HUB alumni or by virtue of their employment as staff or faculty members of HRD HUB, Subjects are deemed to be bound by the rules and policies made by HRD HUB and are subject to the terms and conditions of this Privacy Policy Notice and any changes made thereafter.
25. Updates or Amendments to this Privacy Policy Notice
    • HRD HUB has the sole unfettered discretion to update, review or amend this Privacy Policy Notice at any time. When the update, amendment, revision or changes are done, it shall be published on HRD HUB’s website.
    • HRD HUB encourages Subjects to frequently check its website for any changes to also stay updated and informed about how it is helping to protect Personal Data that is collected from Subjects.
    • By agreeing to the terms of this Privacy Policy Notice, Subjects hereby acknowledge and agree that it is their responsibility to review this Privacy Policy Notice periodically and become aware of any amendments, updates or changes. By virtue of their enrolment with HRD HUB or continued membership in the Alumni and in the case of staff and faculty members; by virtue of their continued employment, Subjects are deemed to have constructive notice of HRD HUB’s Privacy Policy Notice and are hereby bound by the terms and conditions of this Privacy Policy Notice. As such, it shall be duty of each Subject to be aware of any updates or changes in this Privacy Policy Notice. A copy of this Privacy Policy Notice can be downloaded by the Subject.
    • HRD HUB shall not be held responsible for any Subject who has failed to review the periodical updates to this Privacy Policy Notice.
26. Acceptance
    • By accepting this Privacy Policy Notice, subjects hereby signify their unconditional acceptance of this policy and have thus deemed to have given their complete consent to the HRD HUB to use, store, disseminate and process their Personal Data.
    • By virtue of their enrolment with HRD HUB or continued membership in the Alumni, and in the case of staff and faculty members; by virtue of their continued employment, subjects are deemed to have accepted this Privacy Policy Notice and any future changes made thereafter.
    • In accordance with paragraph 2 (of this section 26), HRD HUB has the sole arbitrary discretion to transfer each individual Subject’s Personal Data to another country outside Malaysia.
    • Each Subject is deemed to have given their consent to HRD HUB to transfer their Personal Data outside Malaysia and to any country or jurisdiction, even if such country does not have equal or adequate levels of personal data protection. The Subject is fully aware of such risks and HRD HUB shall not be liable for any breach of any of the personal data principles in the recipient country which receives the personal data.
    • Likewise, each Subject is deemed aware that the Government of Malaysia (“the Government”) is not bound by the provisions of the Personal Data Protection Act 2010 and any regulations made thereunder. The subject hereby gives such acquiescence to HRD HUB to share such personal data with The Government (if required); in the event HRD HUB deals with any government agency or government ministry. Thus HRD HUB shall not be liable for any leakage, information theft or if such personal data is compromised when it is shared with The Government.
    • Unless written notice to the contrary is given by the members to HRD HUB, each respective member is deemed to have consented and agreed to allow HRD HUB to transfer their Personal Data outside Malaysia and to any such jurisdiction or country by HRD HUB as required.
    • Such written notice can be sent by email to hrd@sbsgroup.com.my or by post to or by post or hand to HRD HUB’s office; whose address is at C-7, Jalan Dataran SD1, PJU 9, Bandar Sri Damansara, 52200, Kuala Lumpur, Malaysia. If delivered by hand, such notice shall only be deemed received by HRD HUB if it is duly acknowledged.
    • In the event such notice is sent by post, then it is deemed to be delivered effectively only if received and acknowledged by HRD HUB.
27. Access or updates on Personal Data
    • Subjects are personally responsible for providing HRD HUB with accurate and updated information about themselves as well as any other Personal Data pertaining to third parties (for example: the personal information of their parents, guardians, children, next of kin or spouses) that they may submit to HRD HUB or its staff or faculty members.
    • As such, in the event such information and Personal Data submitted is incorrect or becomes out dated, each Subject is duly responsible to respectively make such corrections or to update such information by contacting the HRD HUB within a reasonable time frame. In such case a reasonable time frame would be such period of time that does not exceed one (1) calendar month. HRD HUB shall not be responsible for any delays in updating its records where the Subject has caused such delay and/or in circumstances whereby such information is provided after one (1) calendar month.
    • HRD HUB shall not be responsible for any omission or delay or negligence on the Subject’s part in failing to update their Personal Data or to submit their request for rectification.
    • The subject member, may choose to inform HRD HUB and:-
      • Request for a copy of the Personal Data kept by HRD HUB;
      • Request to update their respective Personal Data; and/or
      • Request to rectify their respective Personal Data.
    • Upon receiving the member’s request, HRD HUB may comply or refuse to allow such a request to access or rectify such information. If in the event there is a refusal, no reason for such refusal shall be notified to the Subject.
    • The Subject is required to provide a full set of credentials and corresponding verification / identification to confirm their identity before any such request can be entertained.
    • If, in the event the member in question is unable to prove, confirm and verify their identity then HRD HUB shall deny such access or request for rectification, in order to safeguard the Personal Data of the Subject in its records.
    • HRD HUB shall have the sole prerogative as to whether to allow any rectification or updates to its database in order to protect against any false or fraudulent changes or incorrect variations and further to prevent any misuse, identity theft, corporate espionage or any illegal act.
28. Indemnity
    • Subjects are expected to adhere to the terms of this Privacy Policy Notice and it is expressly agreed that the terms and conditions of this Privacy Policy Notice shall be legally binding upon them and form an integral part of any contract between the individual subject and HRD HUB. In the case of new and current students, it shall be an integral term of their enrolment with HRD HUB. Staff and faculty members are deemed bound by this Privacy Policy Notice which shall be a term of their contract of employment. Students who are part of the alumni shall be bound by this Privacy Policy Notice by virtue of their continued membership in the alumni.
    • Affiliates of HRD HUB such as event organizers, event managers, Marketers, Tele-marketers, Promoters and any related of associated body are expected to adhere strictly and comply with the laws regarding the collecting and processing of Personal Data namely the Personal Data Protection Act 2010 and any rules and regulations made thereunder.
    • In the event there is any non-compliance or breach of the terms of the Privacy Policy Notice or the law on part of the Subject, Partner and Affiliate which is not attributed by HRD HUB, then HRD HUB shall not be liable for such breach and shall seek full indemnification and damages for any losses incurred.
    • Each Subject and affiliate who is bound by this Privacy Police Notice shall give full indemnity to HRD HUB in the event of any non-compliance or breach of the rules, regulations and by laws made hereunder and shall further indemnify HRD HUB in the event of any criminal prosecution, or imposition of any fine or penalty or in the event any complaint is lodged or civil suit is instituted as a result of any breach of the law.
29. Contact
    • If members have any questions about this Privacy Policy Notice, the practices of the HRD HUB website or any of our other pages in any social media website, or in regards to their dealings with the HRD HUB website or HRD HUB’s services, as well as to update HRD HUB or to inform HRD HUB of any amendments in regards to the Personal Data submitted, please contact HRD HUB at the following email addresses: hrd@sbsgroup.com.my if sent by post to the following address:-
      
      C-7, Jalan Dataran SD1, PJU 9, Bandar Sri Damansara, 52200, Kuala Lumpur, Malaysia.
30. SBS Social Sdn. Bhd. entity
    • HRD HUB is a special purpose business under SBS Social Sdn. Bhd. (Company No. 1176213-V)